By accessing or using the Website, and/or registering for an account, you are consenting to the processing of your personal information as explained in this policy. If you do not agree to the processing of your personal information as explained in this policy, you have the right to withdraw your consent at any time but please be aware that if you do so, certain products and services my no longer be accessible.
1. INFORMATION WE MAY COLLECT FROM YOU AND HOW WE USE IT
We may collect and process the following information about you:
We may collect, use and transfer any information that you provide to us when (i) registering to join the community, (ii) subscribing to any service provided through the Website, (iii) posting any material or content through the Website, (iv) signing up to events, whether on our website or other hosting platform, via email or via a partner or partner's website. This kind of information may include your name and email address and other contact and VC firm details. We use this information to enable to contact you with your permission about upcoming events for the community and for connecting you with other members of the community with similar interests.
We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
Third parties or publicly available sources
We will receive personal data about you from various third parties (and public sources) as set out below :
Technical data from the following parties:
(a) analytics providers [such as Google based outside the UK];
Identity and contact data from publicly available sources [such as LinkedIn].
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Where we need to perform the contract we are about to enter into or have entered into with you.
Where is it necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Where we need to comply with a legal obligation.
Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
If you contact us with a complaint or query about the Website, we may keep a record of that correspondence to ensure we provide a good customer service. We may also ask you to complete surveys about our services that we use for research purposes, although you do not have to respond to them.
When you use the Website, we may also automatically collect and store certain information in our server logs to get a better understanding of how people use the Website, for system administration purposes, and to ensure we provide a good user experience and customer service. This type of information includes anonymous “clickstream” data (i.e. information about when, how, and what parts Website you use), viewed and exit pages as well as date or time stamps.
2. COOKIES AND SIMILAR TECHNOLOGIES
The Website use first party cookies. A cookie is a small file of letters and numbers that we may set on your device.
3. WHERE WE STORE YOUR PERSONAL INFORMATION
The information that we collect will only be stored by Wix, Google Drive and by Airtable.
If you sign up to our mailing list we may also use your information to provide you with information about our events which may be of interest to you. If you do no longer want us to use your information in this way, we will give you the opportunity to opt-out of receiving any such marketing communications.
5. DISCLOSING YOUR INFORMATION
We may disclose your personal information to our sponsors, Withers Tech or any other sponsors such as AWS (Amazon Web Services) or others as may be periodically notified to you from time to time.
(a) in the event that we sell any business or assets, in which case we may disclose your personal information to the prospective buyer of such business or assets, (b) if Zobi-Wan or substantially all of its assets are acquired by a third party, in which case personal information held by us about our users will be one of the transferred assets, or (c) if we are under a duty to disclose or share your personal information in order to comply with any legal or regulatory obligation or request.
We may also disclose your personal information: (a) to enforce any part of the Terms and other agreements or to investigate potential breaches; (b) to resolve support issues; or (c) to protect the rights, property or safety of Zobi-Wan, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
We will require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and we only permit them to process your personal data for specified purposes and in accordance with our instructions.
6. INTERNATIONAL TRANSFERS
Some of our external third parties are based outside the UK so their processing of your personal data will involve a transfer of data outside the UK.
7. DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors or other third parties who have a business need to know. They will only process your data on our instructions, and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. DATA RETENTION
We will only retain your personal data for as long as reasonably necessary to fulfill the purposes which we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for longer in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect of our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
9. ACCESS TO INFORMATION
Data Protection Legislation in the European Union and the UK gives you certain rights in relation to your personal information. These include: the right to object to and / or withdraw consent to the processing of your personal information, the right to access to your personal information, and the ability to erase, restrict or receive a machine-readable copy of your personal information. If you wish to exercise any of your rights set out above, contact the Data Manager at firstname.lastname@example.org
We may change this policy at any time. Your continued access or use of the Website or App after such a change signifies your acceptance of the updated or modified policy. We may email registered users about any material changes to the policy and we may notify you of a change to this policy when you next use the Website. The new policy may be displayed on-screen via the Website and you may be required to agree to it to continue your use of the Website. The date this Policy was last updated appears at the bottom.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
11. THIRD-PARTY LINKS
12. CONTACT US
Questions or comments regarding this policy or our privacy practices, should be sent to: email@example.com.
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
This policy was last updated on 20th February 2022.